How To Choose The Transcription Service

In today’s competitive online world, all transcription services claim to be the best and offer excellent quality service at affordable rates. That’s neither new nor incredible. That is just misleading. If all you do is an online research, it will be quite a challenge to weed out chatterboxes from quality organizations. So, here are few measurable and beneficial pointers that will help you select right service for you.

Understand your requirement:

Whether you are a medical practitioner looking for advanced and sophisticated medical transcription or a business that may want to hire a vendor for market research project underway, you need a transcription service that fits your need. Do you always need to opt for a specialist? Or can a general transcription service provider fit the bill as well? You need to understand what you want before you start exhaustive online research. You must be clear about certain details. Here are primary criteria to weigh your company and project for this particular requirement.

• Specialization and type of project
• Urgency
• Expected turnaround time
• Online or local service
• Budget

Specialization and type of project will let you know whether you need undivided attention of best and brightest medical transcription professionals or a small company with a personal touch can get the job done. Urgency of your project will decide amount of time you can invest in research, selection and free trials.

Understand transcription services:

If your project is a considerably sized and crucial one, every minute spent in a targeted selection of right company can be well worth it. You don’t always need the largest transcription company in USA or the best transcription service in Illinois. Here is what you need to look for.

• Specialization: Two types of services are available today. There are specialized ones and general ones that cater to primary transcription sectors like academic, business, conference, market research, journalist, and legal transcription services. Choose right one from bunch.

• Turnaround time: Reliable transcription services offer flexible turnaround times to match your needs. Whether you want it STAT or you have a specific deadline, flexibility of service is very important.

• Industry compliance: This is applicable to medical transcriptions. You need to confirm that the transcription company is 100% HIPPA compliant.

• Quality staff: Emphasis on quality professionals is an understatement. There is just no good alternative to quality professionals. You might want to contact prospective companies and seek clarification on it.

So, select the best transcription service with great reviews and testimonials or take a chance on new one. Right service is supposed to offer accurate output in predetermined timeframe.

Hallmarks Of The Best Medical Transcription Services

When you are looking for medical transcription services as a long term contract, it makes sense to choose the best transcription services by spending a little more time and resources. Most medical professionals and companies understand that quality of service is far more important than slight discount. Because these transcriptions are integral part of diagnosis and treatment process. So, what are characteristics of the best medical transcription service?

Specialization:

You can avail services of a specialised company. You can also choose a generic company that will offer medical ones among other transcriptions. That is a common practice. But, any service you choose to work with must have 100% HIPPA compliance. That is a non-negotiable. You must also check if organization offers responsible and dependable medical transcription services through their reviews and testimonials.

Turnaround time:

The best transcription services can offer complete transcriptions within few hours too. A 24 hour Turn-Around-Time is the standard practice. However, if organization does not offer this service, you should not consider it and look for some other. Take a detailed look at terms and conditions to identify if they do meet these requirements.

Reputation:

Here are the parameters to select a company that does have a potential to offer deliverables you seek.

• Quality: Main offering for these services is accuracy. An organization must offer a dependable quality assurance. It will ensure that every document that reaches you is accurate. Sufficient number of quality checks should be in place. This can ensure dependable accuracy and save your time.

• Experience and expertise: Ideally, organization should have been in business for sufficient time. You should not risk crucial medical information into hands of a start up. If you plan to consider a start up, you must verify they have employed trained and expert professionals. There is no alternative to the quality professionals in this field.

• Online presence: They may have a Facebook page or they may not. That is not essential. But, organization must facilitate a secure way to upload an audio file online and send document in the format that meets your needs. Flexibility in daily operations will be vital for meeting your ongoing demands.

If you examine local and national organizations through these criteria, you will be able to select the best medical transcription service confidently. Take a look at terms and conditions to ensure that you are not tied in long term contract. Then, finally, you have the best transcription services as a partner.

Different Types Of Online Transcription Services

Transcription, as a service, has always been a valuable tool. Once upon a time, it was completed on typewriters. In digital age of internet, it is one of the services now at your fingertip. You record a transcript, upload a file and receive a transcribed document within 24 hours. Digital world has reshaped this industry to expand its offerings to many more businesses. With easy access and affordable prices, most businesses, students and entrepreneurs can afford to use this service. So, what different types of online transcription services available online today? There are 5 main primary types. In each category, there are specific kinds of online transcription services that may need a specialist professional.

Online medical transcription:

This is a huge industry as most medical professionals need transcription services. Online medical transcription services need to be 100% HIPPA complaint so that medical information about patients can be shared confidently and responsibly. In addition, these services must have medical transcription specialist on board to provide quick and accurate service. There are specific online medical transcription websites in most markets. However, generic online transcription services with medically trained professionals on payroll can be equally competitive too.

Online conference transcription:

Though these services seem applicable to conference events only, this is a huge industry. Traditionally, people used to use a stenographer to keep minutes of a meeting. This practice was applicable to all in-house closed door meetings as well. So, these conference transcriptions are applicable to conferences, conventions, meetings, etc.

Online academic transcription:

Accurate and on-time transcriptions offered by online transcription services can be used to replace note-taking process. Whether you are doing an interview, focus group study or seminar, transcription is can be a real time saver and a great helping hand. But, you can also use it to convert your thesis, research reports, and dissertation notes into final papers. This can be used to speed up process of completing academic works in time.

Online business transcription:

There are three types of online business transcriptions – legal, insurance and generic. Within 24 hours, minutes for your board meetings, conferences, and interviews can be ready. But, you will love the ease of creating product guide, market research reports, training and user manuals and product documents with business transcriptions. Imagine how quickly you can get things done when your transcripts are on your desk within 24 hours. Insurance industry can use transcriptions for interviews, field investigation reports, call reports, statements and summaries.

Whichever kind of service you choose, you will need to consider a service that offers turnaround time, accuracy, and strong quality checks. It might be challenging to confirm it. However, free trials are just decent enough way to discover it yourself, right?

3 Criteria To Select Conference Transcription Service

There are several conference transcription services available in market today. Some are locally listed on yellow pages while others have client-login based websites and excellent online transcription services. So with ever growing puzzle of services, here is a smart way to choose the one that matches your needs efficiently. You should stop looking at websites and listings randomly and prioritize your choices based on tangle and usable criteria such as:

Accuracy & quality:

With every kind of conference, there are different kinds of challenges. Some have multiple speakers on a stage for an event while others have a strong response from the several members in the audience. But, almost all conferences have Q & A sessions, which are most important form of audience feedback. But, they can be challenging to transcribe too. So, smart choice is to choose a tried and tested transcription services, which have proven record for conference transcription. It does not mean that you have to choose a specialist. A general service also can do a fabulous job if they have a trained staff to handle conference transcription. Therefore, here is how you identify if the company can offer the needful deliverables.

• Use free trials well.
• Ask how long they have been operational.
• Ensure number of quality checks they perform for each document.

Turnaround time:

This can be a very crucial point for two reasons. Firstly, if you organize conferences and meetings frequently, you will need accurate minutes of these conferences very quickly. So, you will need a transcription service capable of meeting your requirement. Most services deliver a transcribed document within 24 hours. If you need sooner, you will need more customised package. Alternatively, if you are organizing conferences periodically, you won’t have urgent requirement and you can use it to your advantage to get a better offer from potential vendors. Though, you need conference transcription services that can deliver a document in less than 24 hours when you need to.

Flexibility:

There are several organizations that have a predisposition to how they will receive the audio or video recording and what format they will deliver a document in. Though, there is certain flexibility involved, you need conference transcription service that is flexible enough to meet your requirements. At times, this kind of detail is discovered over a period of time. But, it is best if you are upfront about potential variables you may need than to discover it in midst of real clinch.

So, the smart way to select transcription service will be to ensure that offer the accurate transcriptions in budget and turnaround time you want. Focus on results you expect and it will be very easy to select right transcription service.